The City of Derby strives to be an employer of choice and our desire is to attract and retain honest, hard working and motivated employees who are committed to providing the highest quality of service to the citizens of Derby.  We offer competitive wages, awesome benefits, including affordable health insurance with no deductible and no coinsurance and retirement benefits.  We also offer Alternative Work Schedules to help employees achieve work-life balance.  Details related to the position description are below:

ESSENTIAL FUNCTIONS:

50% Payroll Administration and Coordination  

• Perform all aspects of payroll processes and communicate with departments to ensure paycheck accuracy, including verifying time sheets and processing changes.
• Prepare and process payroll and accounts payable checks relating to the payroll process on a bi-weekly basis.
• Upload payroll information to KPERS website on a bi-weekly basis.
• E-mail Direct Deposit pay stubs to employees on pay date. Prepare quarterly tax reports and forward to appropriate agency.
• Set up new employees in the payroll system and KPERS website and maintain employee history.
• Prepare, process and disburse W-2 information to employees and remit to appropriate agencies.
• Process payroll reports and provide management with requested information.
• Keep payroll forms and instructions up to date on the ESS Portal.

10% Human Resources Support

• Work with HR staff to ensure efficient and effective processing and tracking of benefit changes, including open enrollment.
• Communicate with HR about employee changes, time sheet issues and billing issues with benefit providers.
• Scan and maintain payroll files.

40% Accounting and Finance Support

• Provide backup support when Staff Accountant/City Treasurer is not available.
• Train new employees in accounting functions when needed.
• Locate and explain accounting information to auditors during the annual financial audit and the worker’s compensation audit.
• File and maintain department correspondence, files and reports in an orderly manner.
• Process daily deposits of city and El Paso Water revenue and forward to the Staff Accountant/City Treasurer.
• Prepare report on investment of idle funds.
• Reconcile the general fund, investments and other bank accounts on a monthly basis.
• Process monthly accounting reports after month-end posting is completed.
• Prepare, process and mail 1099 information to vendors and remit to appropriate agencies.

Continually looks for new and improved ways of completing the above functions.  Other tasks as assigned will be performed in order to address business needs.

POSITION REQUIREMENTS

Latitude:  Most duties are self-determined, planned and arranged by performer.  Problem-solving is accomplished independently most of the time.  Most decisions not affecting other departments may be made independently in accordance with city policy. Regular and reliable attendance at work is required.

Interaction:  Frequent interaction with employees throughout the organization, vendors and the general public.

Qualifications:

• One to three years bookkeeping experience, required.
• Bachelor degree in Accounting or related field, preferred.
• Payroll processing experience, preferred.
• Valid Kansas driver’s license and driving record must meet commercial liability insurance requirements.

Knowledge, Skills and Abilities:

• General knowledge of accounting procedures, financial reporting, investments and budget preparation.
• Knowledge of business correspondence, filing, typing and organizational skills.
• Proficient in Microsoft Word, Excel and Access.

• Ability to comply with privacy protection laws, including HIPAA and HITECH.  Must be able to recognize when information is confidential and protect the privacy of employees and dependents.

• Ability to operate office-related equipment, including ability to access and retrieve information from various computer software programs and 10-key.
• Ability to meet and deal tactfully with the general public and to communicate effectively and clearly, both orally and in writing.

Physical Requirements/Environmental Conditions:  Office environment.  Occasional carrying, lifting, moving or pushing of 30 pounds.  Occasional bending, squatting and twisting.  Frequent use of manual dexterity and visualization of a computer screen throughout the day.  Occasional evening meetings.  Occasional compensatory time or overtime.