Airport Assistant - City of Liberal

Position: Airport Assistant
Department: Airport
Supervisor: Airport Manager
Position #: 56321
Grade: 5
FLSA: Non-exempt

The Airport Assistant provides paraprofessional staff support in the field of airport administration. Work involves independent decision making on problems encountered within a defined activity area. The employee plans and organizes the workflow utilizing departmental rules, regulations, and procedures. Work is performed under the general direction of the Airport Manager, which evaluates performance based upon results.

ESSENTIAL FUNCTIONS:
• Reviews documents for completeness and accuracy.
• Prepare monthly and annual reports for review and approval by the Airport Manager.
• Composes and responds to a variety of correspondence.
• Interprets and makes decisions in accordance with laws, regulations, and policies.
• Keeps detailed and accurate records.
• Prepares and monitors various Airport invoices, fees, leases and permits.
• Completes necessary forms for retrieval of data and compiles reports from collected data.
• Responds to complaints or requests for service in person, by telephone, and in writing in accordance with established departmental policies and regulations.
• Monitors and compares data to determine compliance with prescribed operating standards.
• Assists with the preparation of the departmental budget by compiling necessary information and data.
• Collects and enters data and information into a terminal, PC, or other keyboard device.
• Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.
• Assists with TSA vetting of City employees and Lyddons employees.
• Take meeting minutes for Airport Board Meetings.
• Prepares and monitors various Airport invoices, fees and permits.
• Tracks, complies and maintains records for grants for the Airport.
• Assists in the preparation for the annual Federal Aviation Administration and Transportation Security Administration safety and security inspections.
• Assists with the FAA Financial, Enplanement, Fixed base aircraft and Aeronautical study documents
• Assist the Airport Manager during an Incident by making phone calls and to various organizations including FAA, TSA and others
• Trained to take over for if the Airport Manager is not available.
• Assist with the TSA Airport Security Plan
• Additional duties as assigned.

Required Knowledge/skills and Abilities:
Knowledge/skills:
• Principles and practices of office management.
• Department goals, objectives, policies, and procedures.
• Microsoft Office Suites and other basic computer skills.
• Office etiquette

Ability to:
• Communicate orally with customers, clients, and the public using a telephone, in a face-to-face, one-to-one setting, and in a group setting.
• Produce written documents with clearly organized thoughts using proper sentence construction, punctuation, and grammar.
• Work under pressure (i.e., handling significant problems and tasks which come up simultaneously and/or unexpectedly and approaching deadlines).
• Operate keyboard devices such as calculators, PC, and CRT.
• Establish priorities for own workload based upon such factors as need for immediate action, work objectives and schedules.
• Exercise independent initiative and judgment.
• Learn job-related material primarily through oral instruction and observation to effectively perform job duties. This learning takes place mainly in an on-the-job training setting.
• Be able to attend commission meetings on occasions.
• Be a very organized individual.
• Understand and follow oral and written instructions.
• Establish priorities for own workload based upon such factors as the need for immediate action and work objectives.
• Understand and comply with oral and written instructions in the English language.
• Work cooperatively with other City employees and public.
• Work safely without presenting a direct threat to self or others.

Work Environment:
• Work is mainly in an office setting
• Sitting for extended period of time
• Exposed to computer screens
• Ability to lift heavy objects 20lbs to 50lbs
Additional Requirements:
• Position requires the use of City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid driver's license and have/maintain an acceptable driving record.
• This position is subject to the City of Liberal’s’ Drug and Alcohol Testing Policy which includes one or more of the following: pre-employment testing, post-accident testing, reasonable suspicion testing, and follow-up testing.
• Ability to successfully pass a background check.

Education and Experience
A high school diploma or GED is required. A technical degree or some college credit is preferred. At least one year of office or clerical experience preferred. Other combinations of experience and education that meet the minimum requirements may be substituted.

Work Schedule
Monday to Thursday 8am-5pm and Fridays 8am-2pm. 38 hours a week.

The job description is a summary of the job's typical functions, not a comprehensive list of all possible responsibilities.