Administrative Assistant - Community Development - City of Andover

This position provides administrative support to the Community Development Staff and deals directly with the public, contractors, and City staff. The employee must demonstrate knowledge of common office practices, building and zoning permitting, contractor licensing, and general administrative services.

The minimum pay for this position is $18/hr.
*Pay is determined based on prior experience. Consideration is given to previous relevant experience, as well as honorable military service time served.
This posting will remain up until it is filled. Applications/Resumes will be reviewed as they come in.

ESSENTIAL FUNCTIONS OF WORK

• This position provides administrative support to the Community Development Staff
• Maintains, updates, and retrieves a variety of records and files related to assigned office operations and activities
• Aids applicants in completing building and zoning permit applications by determining and explaining relevant permit requirements using project/permit processing software
• Accepts and performs a preliminary review of completed building and zoning applications and routes to appropriate personnel for a full review
• Calculates and processes permit application fees and provides estimates upon request
• Oversees and tracks building and zoning permit applications from submittal to final approval
• Schedules project inspections
• Accepts, reviews, and evaluates all contractor licensing applications
• Prepares and maintains records and reports, including but not limited to building permit inspections and enforcement activities
• Performs other duties as required

KNOWLEDGE, SKILLS & ABILITIES

• Ability to meet and deal tactfully with the public and to communicate effectively and clearly, both orally and in writing
• Ability to compose business correspondence and produce documents, spreadsheets, reports, etc.
• Ability to exercise independent judgment in evaluating situations and making determinations
• Ability to prioritize and schedule daily activities
• Ability to organize and be organized in all tasks
• Ability to recognize and maintain confidential information
• Ability to solve problems using a balance of technical competence, creativity, and research
• Proficient in Microsoft Office products (Word, Excel, PowerPoint, etc.) and preferred competency in project/permit management software.

QUALIFICATIONS

• High School Diploma or equivalent, required
• 2 years of office experience, required
• Some administrative experience in building, construction, inspection, or related field, preferred

PHYSICAL REQUIREMENTS

• The ability to express or exchange ideas by means of written and verbal communications
• Capable of typing, computer operation, and communication by telephone
• Occasional maximum lift of 20 lbs from floor to waist; occasional forward reach; occasional crouch/bed; continuous bilateral hand coordination; continuous sit or stand; occasional walk.

BENEFITS
Vacation Leave — Available after the end of the training period. Vacation accrues each pay period (every 2 weeks) and the accrual rate is based on years of service.
Sick Leave  - Accrue 8 hours of sick leave per month, no wait period.
Holidays - The City provides 11 paid holidays.
Medical and Dental Insurance – The City covers at least 85% of the premiums of all plans. Available 1st of the month following the date of hire.
Retirement – After the training period, The City will contribute 7% of gross compensation into a 401a plan and will match up to 3% of employee contribution for a total of 10%.
YMCA Discount
Employee Assistance Program (EAP) – Free and Confidential
Tuition Reimbursement - While employed ($1,000 a year)
Life Insurance for employee and dependents -  After 90 days paid by the City
Disability insurance for employees - After 90 days paid by the City