Fiscal Specialist - Harvey County

To apply for this job, please visit the following link: https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=74ae4006-0dd0-40db-...

POSITION SUMMARY
This position performs clerical, financial, and recordkeeping duties, answering questions about appropriate loads, inspecting loads and preparing tickets for haulers and entering data into the computer system.

ESSENTIAL FUNCTIONS
The following duties are normal for this position. However, they are not to be construed as exclusive or all–inclusive. To perform this job successfully, an individual must be able to perform each duty satisfactorily. Other duties may also be required or assigned.

• Provides customer service to internal and external customers; greets, receives, and screens visitors and customers; addresses and resolves customer questions as able and refers complex inquiries, requests, or complaints to appropriate staff.
• Directs unloading of solid waste at Transfer Station.
• May inspect loads and create scale tickets.
• Sorts, copies, and distributes a variety of correspondence, deliveries, and mail; opens, logs, and routes office mail.
• Composes routine correspondence; proofreads and edits documents; enters, scans, updates, and maintains information in spreadsheets, databases, and reports.
• Maintains electronic and paper filing and record systems to provide easy access to records and information; provides retention of records as required by Department and County policies.
• Processes user fee payments submitted directly by customers and through mail.
• Processes account adjustments, account closures, updates and verifies account information for accuracy upon customer call in.
• Maintains accurate computer records, logs and files of user fee payments, adjustments, account closures etc.
• Assists with processing, verifying, and mailing refund checks to customers.
• Prepares forms, reports and other documents, makes copies of documents required for user fee files.
• Balances the cash drawer against receipts and prepares reports.
• Answers phones and takes messages.
• Manages and track KDHE Special waste permits.
• Provides assistance and support to other team members as needed.
• Other duties as assigned.

MINIMUM REQUIRED QUALIFICATIONS
• Associate's degree or equivalent from an accredited college and two (2) years of accounting and general administrative office experience.
• Most possess strong computer skills that at a minimum include Microsoft office Suite products including Word and Excel.
• Must possess a valid driver’s license.

SUPERVISORY RELATIONSHIPS
Works under supervision of the Solid Waste Director. Work is checked for accuracy, quality and adherence to instructions. This position has no supervisory responsibilities.

KNOWLEDGE, SKILLS AND ABILITIES
• Knowledge of administrative policies and procedures of the County.
• Knowledge of pertinent Federal, State, and local laws, codes, and regulations.
• Knowledge of current office practices and procedures consistent for this position.
• Knowledge of computer software consistent for this position.
• Skill in organizational and time management to prioritize duties to accomplish a high volume of work product while adapting to constant changes in priority.
• Skill in accurate collection, receipt and accounting for fees collected.
• Skill in accounting and accounts payable/receivable practices, procedures and methods.
• Skill in researching and understanding complex written materials.
• Skill in analyzing complex administrative information and issues, defining problems and evaluating alternatives, and recommending methods, procedures, and techniques for resolution of issues.
• Ability to establish and maintain accurate records of assigned activities and operations.
• Ability to interpret and implement local policies and procedures; written instructions, general correspondence; Federal, State, and local regulations.
• Ability to perform detailed work accurately and independently in compliance with stringent time limits with minimal direction and supervision.
• Ability to think quickly, maintain self-control, and adapt to stressful situations.
• Ability to perform mathematical calculations required of this position.
• Ability to communicate clearly, concisely and effectively in English in both written and verbal form.
• Ability to prepare and maintain accurate and concise records and reports.
• Ability to analyze facts and to exercise sound judgment in arriving at conclusions.
• Ability to apply sound judgment and discretion in performing duties, resolving problems and interpreting policies and regulations.
• Ability to maintain professionalism at all times.
• Ability to maintain effective working relationships with individuals within and outside the organization.
• Ability to maintain confidentiality and discretion regarding business-related files, reports and conversations, within the provision of Freedom of Information Act and other applicable State and Federal statutes and regulations.
• Ability to work the allocated hours of the position and respond after hours as needed.

PHYSICAL AND WORK ENVIRONMENT
The physical and work environment characteristics described in this description are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions or as otherwise required by law. Employees needing reasonable accommodation should discuss the request with the employee’s supervisor.

• Essential Physical Functions of the position are provided in the Functional Job Analysis Attachment.
• Ability to observe details at close range.
• Communication is required for expressing or exchanging ideas so others understand.
• Work may have exposure to adverse environmental conditions.
• Work is generally in a moderately noisy office setting and may be outdoors.

Nothing in this job description limits management’s right to assign or reassign duties and responsibilities to this job at any time. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Please apply at our Career Center: https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=74ae4006-0dd0-40db-....

Vacancy open until filled. EOE.

Applicants have rights under Federal Employment Laws. Please find more information under the following links:
https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlaen.pdf

https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/eppac.pdf