Apply

Position Summary

 

Under supervision of the City Manager and with considerable latitude to apply judgment to daily problems and routine situations, this position is administrative and managerial work planning, directing, analyzing, and coordinating human resources and/or employee development programs. Participates in the development of budget requests; monitors expenditures according to budget appropriations; recommends and/or initiates cost-saving measures. Participates in the development, implementation, and interpretation of new or revised program or department initiatives. Is responsible for preparation of payroll, employee benefits and related reports and remittances. Duties are performed under direct supervision with performance being determined by productivity assessment and quality of work.

 

Essential Functions

?       Assists City Manager, City Clerk and other senior staff to formulate, administer and interpret human resource policies.

?       Administers employee orientation and terminated employee out-processing to foster positive attitude toward city goals.

?       Perform all aspects of the payroll process and communicate with departments to ensure paycheck accuracy, verify timesheets, and monitor for accuracy and policy adherence, including federal and state reporting required monthly, quarterly, and annually.

?       Assists in managing vendor relations for the City’s self-funded employee health program, retirement plans, supplemental insurance and benefits plans, and KPERS & KP&F pension plans, while ensuring compliance with regulatory requirements and industry standards.

?       Acquires and maintains knowledge of requirements for government reporting regulations affecting human resource functions.

?       Keeps records of and assists with administering benefit plans, leave policies, pension plans and personnel transactions such as hires, promotions, transfers, performance reviews, terminations and employee statistics for government reporting.

?       Administers and tracks performance review program to ensure effectiveness, compliance and equity within the organization.

?       Answers inquiries regarding payroll records.

?       Answers garnishments and income withholding orders.

?       Prepares, distributes and files payroll authorizations.

?       Assists in preparing advertising for position openings, assists in the interview process and pre-employment testing.

?       Contact employment candidates about the hiring process.

?       Serves on the City Health Insurance Committee.

?       Administers and maintains employee leave hour records.

?       Administers and maintains FMLA requests.

?       Maintains employee personnel records.

 

Marginal Functions

?       Verify HR and payroll billing purchase orders prior to payment.

?       Assists with administration of Records Management Program related to subject area.

?       Perform other related duties as required.

 

 

Human Resource Coordinator – City Manager

Position Requirements

 

GENERAL REQUIREMENT:  Must maintain proper privacy of all employee records according to generally accepted privacy standards, The Privacy Act and HIPAA standards.

 

EXPERIENCE: At least two years in a position where good customer service was critical to success. Prior experience in Human Resource or Payroll/Personnel applications is preferred. Spreadsheet and word processing experience required. Employee is expected to have acquired the necessary information and skills to perform the job reasonably well within one year of employment.

 

EDUCATION/LICENSES: Graduation from high school or equivalent required. Additional course work in business office skills is desirable.

 

TECHNICAL SKILLS: Working knowledge of personal computer program applications. Good keyboarding and 10-key skills required.

 

PROBLEM SOLVING: Must be able to comprehend and assimilate normal information and regulations in relation to human resource and payroll issues, as well as reporting. Must be able to answer questions about human resource issues and employee personnel manual.

 

DECISION MAKING: Must be able to make decisions and interpret human resource policies, as well as those set forth by the Employee Personnel Manual.

 

SUPERVISION: Direct supervision given by supervisor. Not responsible for supervising others.

 

ACCOUNTABILITY: High level of responsibility for correct disbursement of city payroll.

 

PERSONAL RELATIONS: Frequent contact with employees and departments, and occasional public contacts. Must be courteous and tactful at all times with customers. Must be able to work well with co-workers.

 

WORKING CONDITIONS: Normal office conditions.

 

PHYSICAL REQUIREMENTS: Must be able to communicate effectively verbally and in writing. Must be able to use office equipment, such as personal computer, telephone and calculator.