Payroll and Benefits Coordinator - City of McPherson

Payroll and Benefits Coordinator

City of McPherson                                                                                       Administration Department

POSITION SUMMARY                                              

Under the direction of the Human Resources Director/Assistant City Administrator, the Payroll and Benefits Coordinator is an exempt position under FLSA. This position is responsible for bi-weekly payroll and payroll reports, coordinating group health insurance for the City/BPU, and handling enrollment and deductions for voluntary benefits. This position should possess excellent communication skills, handling and protecting confidential information, organizational, and public relations skills.

 

ESSENTIAL FUNCTIONS

·         Prepares and processes payroll for all City Departments, gathering hours worked and calculating accurate amounts for overtime, deductions, bonuses, etc., using a computer system.

·         Prepares and executes pay orders through an electronic system or distributes paychecks; administers payment statements electronically or on paper.

·         Prepares and processes payroll taxes, deposits, reports, and W-2 forms for City/BPU employees.

·         Performs payroll procedures on a monthly, quarterly, fiscal year-end, and calendar year-end basis.

·         Handles garnishment orders, inquiries from banks and financial institutions, and resolves employee payment discrepancies.

·         Updates pay plans, including cost-of-living adjustments and merit increases in the payroll software.

·         Administers ACA compliance, including preparing 1094/1095C forms.

·         Processes KPERS/KP&F and 457(b) Retirement System contributions, paperwork, and reports; serves as KPERS Designated Agent.

·         Prepares and distributes billing statements to sub-groups and other relevant entities.

·         Ensures compliance with policies related to payroll and benefits and enforces all payroll-related policies and procedures.

·         Handles health insurance enrollment changes and COBRA.

·         Resolves employee questions and disputes related to benefits.

·         Professionally addresses payroll and benefit-related issues raised by employees and superiors.

·         Maintains proficiency in the City’s financial software system.

·         Provides excellent customer service to internal as well as external contacts and provides assistance and guidance for employees and management as it relates to payroll and benefits.

·         Performs bookkeeping and computer entry duties.

 

MARGINAL FUNCTIONS

 

·         Supports HR functions as needed, serving as a resource for employees and management.

·         Assists in journal entry creation and reconciliation as needed.

·         Works with the City Finance Department to calculate payroll and benefits budget figures.

·         Assists with planning and executing employee events.

·         Participates on the City/BPU Benefit Committee, providing input and representation as needed.

·         Assists with the implementation of new and update of existing benefits.

·         Assists with random drug screens and post-accident drug screens.

·         Completes miscellaneous surveys and questionnaires.

·         Assists other departments as needed.

·         Performs other duties as deemed necessary or assigned.

·         Serves in backup capacity for other administrative functions.

·         Assists with Special Projects and Committees as assigned.

Classification

                Quick View

FLSA:                        EXEMPT

PAY SCALE:                   K              

ADA:                    APPLICABLE

FMLA:                      ELIGIBLE                                          

KPERS:                    ELIGIBLE

OSHA:

WORKING CONDITIONS: No adverse conditions

 

POSITION REQUIREMENTS

 

Experience: Three to five years of similar or related experience is required. Employee is expected to have the necessary information and skills to perform the job reasonably well immediately. 

Education:  Any combination of education and experience equivalent to graduation from high school with courses in bookkeeping, business, computers and other clerical related functions. Prior benefits management and payroll experience and training is preferred.

 Technical Skills:  A thorough knowledge of all federal, state, and local laws and ordinances, computers, bond regulations, budget preparation, and a working knowledge of mathematics are required. This employee must be able to operate computers, printers, calculators, telephone systems, and other office equipment. The ability to prepare reports, memos, agendas, budgets, and other documents, to interpret data, to understand and anticipate problems, and to read and interpret ordinances, agendas, legal documents, and other written instructions is required. This employee should possess excellent supervisory, managerial, organizational, public relations, oral and written communication skills. 

Problem Solving: Independent problem solving is involved in this position. This employee encounters problems with personnel issues, city investments, and concerns and complaints from employees and the general public. 

Decision Making: Independent decision-making and discretion is involved in this position. This employee makes decisions about resolving personnel issues, handling payroll and benefit conflicts, must learn a working knowledge of city budgets and impacts of benefits and payroll, prioritizing daily work assignments, and performing daily duties in the most efficient manner. Regular and reliable attendance at work is expected. 

Supervision: This employee works under the direction of the Human Resources Director/Assistant City Administrator.

Financial Accountability: This employee is responsible for city resources and equipment. This employee does tertiary participation in the annual budget process.

Personal Relations:  Daily contact with the general public, subordinate personnel, and supervisory personnel, and frequent contact with the organization’s governing body is expected. Must serve as a trusted source for information shared by employees.

Working Conditions: No adverse working conditions exist within this position. Working in an office setting with a computer is the primary aspect of this position.

Physical Requirements: Physical activity associated with working in an office setting is required to perform the daily duties of this position.

***The specific statements shown in each section of this description are not intended to be all-inclusive. They represent typical elements and criteria considered necessary to successfully perform the job.

Updated 1/14/2025