Assistant Director - Health Department - Harvey County

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POSITION SUMMARY

This position is responsible for assisting the Director in managing, organizing and coordinating all Health Department activities. Responsible for developing staff and maintaining compliance with all applicable local, state and federal laws in the delivering of community health and related services to the residents of Harvey County.

ESSENTIAL FUNCTIONS

The following duties are normal for this position. However, they are not to be construed as exclusive or all–inclusive. To perform this job successfully, an individual must be able to perform each duty satisfactorily. Other duties may also be required or assigned.

Responsible for fostering a work culture that aligns with the values of the County; provides leadership in the delivery of superior services to County residents and businesses.
Implements the goals and objectives for various Departmental operations; specifically clinically-based operations.
Provides leadership and management to all assigned staff. Audits work on a regular basis to ensure adherence to pertinent regulations. Directs staff on complex work and interpreting the application of policy and procedure.
Directs the work of and manages assigned clinical staff. Assists in interviews and selection of Department’s new employees. Provides training and instructions and ongoing development needs. Provides coaching, counseling, and mentoring to allow for optimal performance. Assigns tasks, reviews work and prepares performance evaluations, and performs disciplinary action. Recommends employee transfers, promotions, and discharge.
Researches, recommends, develops and implements policy and procedures for operational effectiveness, sustainability, and safety. Monitors operations for efficient and effective application of Department policies, procedures and standards.
Communicates, in consultation with Director, with Medical Director/Public Health Officer for standing orders, disease outbreak, and other clinical issues.
Develops work plans and strategies to meet Department needs, both short term and long term; develops and directs the implementation of goals, objectives, policies, procedures and work standards to ensure success. Ensures clear direction, proper implementation and Department conforms to legal requirements.
Gathers, interprets, prepares, and presents data for quality improvement studies and reports; identifies, recommends, and implements continued improvement initiatives.
Recommends priority health areas for research to Information/Community Outreach Specialist.
Serves as electronic health record/billing system (EHR) administrator. Responsible for incorporating EHR changes as they are integrated into the department.
Assists in the development of the annual department budget, providing budgetary requests for operational and capital needs. Monitors budget throughout the year.
Assists Director with daily operations where needed and ensures the Department continues to function in the absence of Director.
Assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement; directs and implements changes with Director’s approval.
Prepares and completes reports as required.
Assists with and/or manages the Emergency Operations Center environment that may be staffed for extended periods of time.
Evaluates and implements goals and objectives; monitors and ensures compliance with applicable Federal, State, and local laws, rules and regulations.
Provides an excellent experience for all clients by demonstrating courteous and cooperative behavior when interacting with the public and County staff; ensures staff provides an excellent experience for all clients.
Supervises and coordinates staff, handling employee concerns and problems, assigning work and counseling.
Other duties as assigned.

MINIMUM REQUIRED QUALIFICATIONS

Registered Nurse License in good standing with the Kansas Board of Nursing.
Associate’s degree from an accredited college or university in Nursing, with five (5) years of related experience and three (3) years of supervisory experience. Bachelor’s degree preferred.
Must possess a valid driver’s license.
Must maintain CPR certification.
Must maintain current qualifications as outlined by Kansas Department of Health and Environment and Homeland Security including successful completion of ICS 100, 200, 300, 400, 700, 800.
Annual participation in the following trainings:
KDHE local and regional preparedness exercises
Blood Borne Pathogens
Packing and Shipping via KDHE
Strategic National Stockpile (SNS) and others deemed requirements by local, State, or Federal entities.

SUPERVISORY RELATIONSHIPS

Works independently with general guidance from the Director to ensure coordination of objectives and priorities of the department. Supervises clinical staff directly and full department in absence of Director. Works under the guidelines of various Federal and State governmental regulations as well as under the County’s policies, procedures, municipal code, ordinances and various other regulations.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of Federal, State, and local laws, codes, regulations, and standards concerning the operation of the services associated with the Department.
Knowledge of administrative policies and procedures of the County.
Knowledge of current nursing and office practices and procedures consistent for this position.
Knowledge of computer software consistent for this position.
Knowledge of management and supervisory practices and principles, including the ability to make final employment recommendations, preparing performance evaluations, managing time-off, and maintaining personnel records.
Knowledge of principles and practices of budgeting, fiscal management, project management principles and techniques.
Skill in organizational and time management to prioritize duties to accomplish a high volume of work product while adapting to constant changes in priority.
Skill in researching and understanding complex written materials.
Skill in analyzing complex administrative information and issues, defining problems and evaluating alternatives, and recommending methods, procedures, and techniques for resolution of issues.
Ability to adapt and take control of situations, dictating subordinate activities in a responsible manner.
Ability to instruct and train in methods and procedures.
Ability to organize, assign, and modify the work assignment of others, and (re)-establish priorities to meet deadlines.
Ability to establish and maintain accurate records of assigned activities and operations.
Ability to interpret and implement local policies and procedures; written instructions, general correspondence; Federal, State, and local regulations.
Ability to perform detailed work accurately and independently in compliance with stringent time limits with minimal direction and supervision.
Ability to think quickly, maintain self-control, and adapt to stressful situations.
Ability to perform mathematical calculations required of this position.
Ability to communicate clearly, concisely and effectively in English in both written and verbal form.
Ability to prepare and maintain accurate and concise records and reports.
Ability to analyze facts and to exercise sound judgment in arriving at conclusions.
Ability to apply sound judgment and discretion in performing duties, resolving problems and interpreting policies and regulations.
Ability to handle sensitive interpersonal situations calmly and tactfully.
Ability to maintain professionalism at all times.
Ability to maintain effective working relationships with individuals within and outside the organization.
Ability to maintain confidentiality and discretion regarding business-related files, reports and conversations, within the provision of Freedom of Information Act and other applicable State and Federal statutes and regulations.
Ability to work the allocated hours of the position and respond after hours as needed.

PHYSICAL AND WORK ENVIRONMENT

The physical and work environment characteristics described in this description are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions or as otherwise required by law. Employees needing reasonable accommodation should discuss the request with the employee’s supervisor.

Essential Physical Functions of the position are provided in the Functional Job Analysis Attachment.
Ability to observe details at close range.
Communication is required for expressing or exchanging ideas so others understand.
Work may have exposure to adverse environmental conditions.
Work frequently requires exposure to blood borne pathogens and may be required to wear specialized personal protective equipment.
Work is generally in a moderately noisy office setting.