Airport Administrative Assistant - City of Liberal

AIRPORT ADMINISTRATIVE ASSISTANT

This position will  provide paraprofessional staff support in the field of airport administration. Work involves independent decision making on problems encountered within a defined activity area. The employee plans and organizes the workflow utilizing departmental rules, regulations, and procedures. Work is performed under the general direction of the Airport Manager, which evaluates performance based upon results.

ESSENTIAL FUNCTIONS:

• Reviews documents for completeness, accuracy and grammatically correct;
• Prepare monthly and annual reports for review and approval by the Airport Manager;
• Composes and responds to a variety of correspondence;
• Interprets and makes decisions in accordance with laws, regulations, and policies;
• Keeps detailed and accurate records;
• Completes necessary forms for retrieval of data and compiles reports from collected data;
• Responds to complaints or requests for service in person, by telephone, and in writing in accordance with established departmental policies and regulations;
• Monitors and compares data to determine compliance with prescribed operating standards;
• Assists with the preparation of the departmental budget by compiling necessary information and data.
• Maintain Airport leases in accordance with regulations.
• Prepares and monitors various Airport invoices, fees, leases and permits.
• Tracks, complies and maintains records for grants for the Airport.
• Assists in the preparation for the annual Federal Aviation Administration and Transportation Security Administration safety and security inspections.
• Assists with the FAA Financial, Enplanement, Fixed base aircraft and Aeronautical study. documents

Clerical Functions

·                  Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality customer service

·                  Collects and enters data and information into a terminal, PC, or other keyboard device.

·                  Make agenda for Airport Board Meetings, and take meeting minutes

·                  Order office supplies.

·                  Order Janitorial supplies for the terminal.

•                  Assists other departments as the need arises;

•                  Performs other duties as deemed necessary or assigned.

Required Knowledge, Skills and Abilities:
Knowledge of:

• Principles and practices of office management.
• Department goals, objectives, policies, and procedures.

Ability to:

• Communicate orally with customers, clients, and the public using a telephone, in a face-to-face, one-to-one setting, and in a group setting.
• Produce written documents with clearly organized thoughts using proper sentence construction, punctuation, and grammar.
• Work under pressure (i.e., handling significant problems and tasks which come up simultaneously and/or unexpectedly and approaching deadlines).
• Operate keyboard devices such as calculators, PC, and CRT.
• Establish priorities for own workload based upon such factors as need for immediate action, work objectives and schedules.
• Exercise independent initiative and judgment.
• Work cooperatively with other employees and the public.
• Learn job-related material primarily through oral instruction and observation to effectively perform job duties. This learning takes place mainly in an on-the-job training setting.
• Be able to attend commission meetings on occasions.
• Be a very organized individual.

Additional Requirements:

• Some positions will require the performance of other essential and marginal functions depending upon work location, assignment, or shift.

ACCEPTABLE EXPERIENCE AND TRAINING:
A high school diploma or GED is required. A technical degree or some college credit is preferred. Must have a valid Driver’s License. Knowledge of computers, business correspondence and clerical duties is preferred, not required. Must be able to accurately and efficiently operate computers, telephone system, two-way radios, printers, photocopiers, calculators and other office machinery. The ability to multi-task, read and interpret oral and written instructions, reports and maps. Other combinations of experience and education that meet the minimum requirements may be substituted.

City of Liberal is an Equal Opportunity Employer. The City of Liberal does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.