Payroll/Benefits Clerk - City of Park City

Park City, KS – An innovative city positioned for growth, with an inclusive hometown feel and a safe and superior quality of life is seeking a professional, detail-oriented candidate to fill the position of Payroll/Benefits Clerk.

Under the supervision of the Finance Director, the Benefits/Payroll Clerk is responsible for processing payroll, preparations of State and Federal payments, maintenance of employee benefit records and related reporting and payments.  The successful candidate must be detail-oriented, function with a high degree of accuracy and professionalism, and possess strong accounting and analytical skills, as well as effective public relations, communication, and organizational skills.

Experience: Two years of similar or related experience is required. College training may be substitued for some of the experience.

Education: A high school diploma or GED is required. Relevant college or technical training may be substituted for some experience.

The Payroll/Benefits Clerk offers a rewarding career with a competitive salary, pay range of $16.46 – $24.98 per hour, and an excellent benefits package, to include:

o   Health insurance where the City pays 100% of the premium

o   City funded Health Reimbursement Account to offset insurance deductible, coinsurance, and copays

o   Dental, Vision, Flexible Spending Account, LegalShield, AFLAC, 3-1 Supplemental, Short-term Disability, Life Insurance

o   KPERS Retirement and KPERS 457 Deferred Compensation

o   Vacation, Sick Leave and 11 paid Holidays

o   Training Opportunities and College Tuition Reimbursement

o   On-site fitness facility

o   Wellness Initiatives that include discounted membership to YMCA or area fitness clubs

o   Employee Assistance Program to provide counseling and education to employees and their families.

 Testing will be required for this position. Must be able to pass a background check and pre-employment drug screen.

POSITION SUMMARY

PAYROLL/ BENEFITS CLERK

Under the supervision of the Finance Director, the Payroll/Benefits Clerk is a non-exempt position under FLSA. This position is responsible for processing payroll, preparation of State and Federal payments, maintenance of employee benefit records and related reporting and payments. The employee must function with a high degree of accuracy and professionalism and possess excellent written and verbal communication, organizational, and payroll skills.

 

ESSENTIAL FUNCTIONS

 ·         Enters and maintains employee data (e.g. new hires, payroll changes, benefits, additional earnings, garnishments, tax information, personal use of City vehicle, etc.) into the payroll system;

·         Processes biweekly employee time and attendance data, monitoring for accuracy, policy adherence, and completeness;

·         Generates biweekly payroll accurately and according to set timelines;

·         Balances and remits all payroll-related taxes, benefits, and other withholdings, as well as retiree health insurance premiums, in a timely manner;

·         Prepares and files W-2 forms, 941 forms, and state unemployment reports;

·         In coordination with the HR Manager, conducts new employee onboarding, ensuring employees gain an understanding of benefit plans and enrollment provisions;

·         Reviews benefit enrollment forms for accuracy and coordinates enrollment and other processing requirements with third party administrators in a timely and efficient manner;

·         Assists employees with disability claim process, and coordinates with third party administrator to manage claims according to the disability plan;

·         Performs monthly reconciliation of all employee benefit billings, and resolves billing problems with carrier representatives;

·         Provides backup support to the HR Manager in submitting workers compensation claims and following up on related paperwork;

·         Assures timely compliance with COBRA guidelines, processing termination of benefits upon employee separation and providing notification to employees of COBRA options;

·         Assists with administration of FMLA program; responsible for processing paperwork and tracking leave and certifications in accordance with applicable laws and organizational policies;

·         Responsible for Affordable Care Act tracking, reporting and compliance activities;

·         Reconciles daily cash receipts and posts to the financial system;

·         Monitors and purchases supplies;

·         Assists the Utility Cashier/Receptionist positions as needed;

·         Provides backup support for all Utility Billing functions;

·         Provides backup assistance to the Senior Accountant as time allows;

·         Follows department policies and procedures;

·         Performs other duties as deemed necessary or assigned.

MARGINAL FUNCTIONS

 ·         Performs employment verifications according to City policy, maintaining records of all requests;

·         Prepares billings for miscellaneous items (e.g. mowing, damage to City property, property clean-up or demolition, Library insurance, Wild West parking lot, etc.);

·         Prepares monthly financial report and invoice for the Sedgwick County Department on Aging/Central Plains Area Agency on Aging in a timely manner;

·         Documents all processes and procedures of the position, continually updating to reflect current practices;

Experience: Three years of similar or related experience is required. Employee is expected to have acquired the necessary information and skills to perform the job reasonably well within six months of employment.

 

Education: A high school diploma or GED is required. College or training may be substituted for up to 2 years of experience.

 

Technical Skills: A working knowledge of accounting procedures and principles, mathematics, computers, word processing, and spreadsheets is required. This employee must be able to efficiently operate computers, printers, telephone systems, photocopiers, and other office equipment. The ability to type and perform 10-key with speed and accuracy, interpret data, follow department policies and procedures, and read and interpret written instructions, financial statements, reports, and other official documents is required. This employee must work with a high level of accuracy and possess strong organizational, public relation, accounting, and oral and written communication skills.

 

Problem Solving: Problem solving is a factor in this position. This employee encounters problems with account numbers, and incorrect benefits invoices. Serious problems are reported to the Senior Accountant (regarding Payroll Accounting) and/or Finance Director.

 

Decision Making: Some independent decision making is involved in this position. This employee makes decisions about prioritizing daily assignments and performing daily duties in the most efficient manner.

 

Supervision: This position is subject to frequent supervision from the Finance Director. Does not have supervisory responsibilities over subordinate personnel. 

 

Financial Accountability: This employee is responsible for department resources.

 

Personal Relations: Daily contact with the general public, co-workers, and supervisory personnel, and the organization's governing body is expected.

 

Working Conditions: No adverse working conditions exist within this position. Working in an office setting with a computer is the primary aspect of this position.