Human Resouces Manager - City of McPherson

Human Resource Manager City of McPherson Administration Department 

POSITION SUMMARY Under the supervision of the City Administrator, the Human Resource Manager is an exempt position under FLSA. This position is responsible for organizing and maintaining all personnel records for the City of McPherson operations, managing bi-weekly payroll and payroll reports, and managing customer service functions of the administration department. This position should possess excellent communication, supervisory, organizational, accounting, public relations, oral and written communication skills. Confidentiality on sensitive personal matters is critical for this position both in working with supervisors and employees. 

ESSENTIAL FUNCTIONS • Coordinates with the Payroll and Benefits Coordinator on the City’s Voluntary Benefit Plan; • Assists with KPERS/KP&F enrollment and reports; • Maintains and updates all personnel payroll, workers compensation insurance information, human resource employee records and any additional employee records required under state and federal regulations, all personnel information and records, and serves as the Human resource Officer; • Administers and maintains the Personnel Classification and Pay Plan. This includes salary spreadsheets, evaluations, job descriptions and other information related to the plan. Sets up all pre-employment testing and administers new employee orientation. Maintains a comprehensive record of all employees hiring, terminations, transfers, and promotions; • Consults with City Administrator on relevant human resource situations; • Fields questions, concerns, and complaints from the general public regarding employees complaints • Fulfill signature requirements on various documents as required; • Follows department policies and procedures; • Working directly with Department Heads on onboarding for all new city employees; • Coordinates the Citywide Safety Committee, its regulations and guidance and assists in developing new policies and programs to ensure continued safety within the organization; • Works closely with the City Wellness Committee and the City Wellness Plan updating and coordinating information. • Handles all Work Comp claims and processes claims for payment. Serving as a representative on the City Work Comp board; • Coordinates the City’s drug and alcohol testing program. • Assists the City Administrator in updating and keeping current the City of McPherson Employee Manual and supplements: • Consults with the City Attorney on Department Heads on legal matters involving prospective, current, and former employees;

MARGINAL FUNCTIONS • Works directly with other administrative staff in the preparation of 1099’s and W2’s for City/BPU • Must become a notary public Classification Quick View 

FLSA: EXEMPT ADA: APPLICABLE FMLA: ELIGIBLE KPERS: ELIGIBLE OSHA: WORKING CONDITIONS: CITY CLERK/HUMAN RESOURCE OFFICER CONTINUED • Completes miscellaneous surveys and questionnaires; • When necessary assists general clerical duties, including opening and distributing mail, typing correspondence, and filing; • Assists with special projects and committees as assigned; • Part of the Administrative Support Pool; • Assists other departments as needed; • Performs other duties as deemed necessary or assigned. 

CITY CLERK/HUMAN RESOURCE OFFICER POSITION REQUIREMENTS 

EXPERIENCE: Three to five years of human resource management in the public or private sector or similar related experience is required. Employee is expected to have acquired the necessary information and skills to perform the job reasonably well within six months to one year of employment. Must be bondable and have a valid State Drivers License or ability to obtain one. 

EDUCATION: Experience in human resources management and college credit in Human Resource Management, Business Administration, Public Administration or a related field is strongly preferred. Existing SHRM Certification is highly preferred. Employees who are hired without SHRM Certification are expected to acquire such certification within 12 months of hire. 

TECHNICAL SKILLS: A thorough knowledge of office procedures, managing spreadsheets, computers, bookkeeping duties, and a working knowledge of some mathematics are required. Confidentiality of employee information is critical for this position. This employee must be able to operate computers, printers, calculators, photocopiers, and other office equipment. The ability to follow department policies and procedures, to concentrate on tasks in the presence of distractions, to prepare reports, to type with speed and accuracy, and to interpret written instructions, proposals, reports, and financial statements is required. This employee should possess excellent accounting, organizational, public relation, oral and written communication skills. 

PROBLEM SOLVING: Independent problem solving is involved in this position. This employee encounters problems with employee and supervisor issues. This employee will be directly involved in working with department heads in progressive disciplinary action and should be able to develop a working knowledge human resource trends and case law which will impact decisions made in the organization. 

DECISION MAKING: Independent decision-making is involved in this position. This employee makes decisions about resolving citizen and personnel issues, prioritizing daily work assignments, and performing daily duties in the most efficient manner. 

SUPERVISION: This employee works with limited supervision from the City Administrator. This employee exercises supervisory authority over the Payroll and Benefits Coordinator. 

FINANCIAL ACCOUNTABILITY: This employee is responsible for city resources and equipment.  This employee does not participate in the annual budget processes but may be asked to give guidance pay and benefits fiscal impacts. 

PERSONAL RELATIONS: Daily contact with the general public, co-workers, and supervisory personnel, and occasional contact with the organization’s governing body is expected. Success of this job is dependent on maintaining a working relationship with supervisors and department heads. 

WORKING CONDITIONS: No adverse working conditions exist within this position. Working in an office setting with a computer is the primary aspect of this position. 

PHYSICAL REQUIREMENTS: Physical activity associated with working in an office setting is required to perform the daily duties of this position. 

***The specific statements shown in each section of this description are not intended to be all inclusive. They represent typical elements and criteria considered necessary to successfully perform the job.