Tax Clerk I II III - Sumner County
Wellington, KS
TAX CLERK I II III
Pay Level- 2, 3, 5 non-exempt
$8.36-$18.27
Sumner County offers KPERS, Group Life Insurance, Single Health Insurance paid, Dental and Vision available for minimal employee contribution, Paid Holidays, Sick and Vacation Leave accrual
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TAX CLERK III
Sumner County Treasurer Office
Pay Level 5 – Non-exempt
$11.14-$18.27 per hour
Position Summary
Under the general supervision of the County Treasurer, the Tax Clerk III position involves the performance of varied clerk duties in the treasurer’s office. This position requires the ability to work well under pressure from deadlines and influx of taxpayers and telephone calls regarding the collections of real and personal property taxes. Work is subject to review by the County Treasurer and/or Deputy County Treasurer. This position is similar to Tax Clerk II, but requires additional experience. The employee in this position is required to have reliable transportation and a valid Kansas Drivers License.
Essential Functions
Complies with all county wide and departmental policies and procedures
Collect real and personal property taxes and records information in computer
Maintains record of delinquent taxes and notify Treasurer, County Counselor and tag office
Assist Treasurer in maintaining tax rolls
Assist general public in answering questions regarding property taxes
Provide ample copies of tax statements as required
Assist Treasurer in preparing bankruptcy notices, note on tax rolls, maintain status information and notify County Counselor of outstanding claims
Receive tax protest forms
Receipts homestead payments
Prepare tax warrants and deliver to County Sheriff
Prepare 30 day delinquent notices
Provide list of delinquent real and state taxes to County Counselor for county tax sale
Reconciles bank account maintained by the County
Balances total apportionment with ledgers
Enters balances, receipts and disbursements to journals and ledgers
Marginal Functions
File and stuff envelopes as required
Research computer for inquiries regarding tax information
Computer maintenance of tax information regarding delinquent taxes, address changes, etc
Assist auto department with auto tags when required
Prepare various records for storage and disposal
Helps balance Tax, Drivers License and Tag cash drawers when necessary
Helps with Drivers License in the absence of the Drivers License Clerk
Position Requirements
Experience: One to three years experience working with public and working with bookkeeping procedures and balancing cash drawer. Employee is expected to have acquired basic knowledge of job within six months. Most skills regarding tax records cycle with require one year
Education: High school diploma or GED equivalent. Technical degree or some college credit in bookkeeping or related field is preferred
Technical Skills: Knowledge of basic computer skills. Ability to operate various office machines, i.e. calculator, computer, printer, interest calculator, typewriter, copy machine, fax machine and bar code wand
Problem Solving: Problem solving is required to calculate interest on a per day basis. Ability to locate errors in balancing daily tax receipts and cash drawer
Decision-Making: Some decision making responsibilities. Most tasks assigned are in accordance with state statues and county policy
Supervision: Little direct supervision. Work performance occasionally reviewed for accuracy in recording tax payments, delinquent tax payments, and tax report records
Financial Accountability: Employee is not responsible for budgetary control of department and does not participate in the annual department budgetary process or setting of county tax levies or calculating tax amount. Employee is accountable for proper recording of tax payments and delinquent tax records
Personal Relations: Frequent contact with taxpaying public, abstract companies, other county departments including assisting County Counselor at tax sale time and contact with general public
Working Conditions: This is a high stress position occasionally dealing with unhappy taxpayers regarding taxes and delinquent taxes. In November and May of each year the work level increases greatly and may require some overtime
Physical Requirements: Some lifting and carrying of heavy objects is occasionally required (i.e., copy paper and computer paper boxes and transporting tax records to storage)